Sr. Academic Services Administrator (Finance)
Dept Number/Name: 0-6201-000 / College Of Nursing-Dean
College Division: USFHealth-College of Nursing
Salary Plan: Administrative
Job Code/Title: 7332 / Sr. Academic Services Admin
Hiring Salary/Salary Range: $58,000 - $71,000
Position Number: 00022072
Work Flexibility: 2 -3 days in the office per week.
ORGANIZATIONAL SUMMARY:
The College of Nursing is one of 14 colleges that comprise the University of South Florida and one of four colleges within USF Health. USF is a member of the prestigious Association of American Universities and is designated as both a Research 1 and a Community-Engaged institution by the Carnegie Foundation. U.S. News & World Report has ranked USF as one of the nation's top 50 public universities for five consecutive years, and in 2023, USF earned its highest ranking ever among all universities public or private. The College of Nursing is recognized as a nursing education and research leader, serving over 2,400 undergraduate, master's, and doctoral students annually. For the third consecutive year, our Master of Science in Nursing program ranked No. 1 among all public Florida Institutions and is proudly positioned at No. 24 nationally.
The College of Nursing is an integral part of the USF Health community. We live by our mission to employ the core values of excellence, innovation, inclusion, and respect to educate future nurses, advance nursing science, and implement evidence-based clinical practice to improve health and wellness.
POSITION SUMMARY:
The Senior Academic Services Administrator (ASA) plays a pivotal role within the college as the staff lead for the graduate and undergraduate programs. This position is responsible for managing the hiring, assignments, and support of adjunct personnel and graduate teaching assistants. This position is integral to the recruitment and retention efforts of adjunct faculty and ensures the smooth operation of academic programs by supervising academic support personnel and coordinating handbook updates. This position is a hybrid position with the expectation of in office 2-3 days per week.
RESPONSIBILITIES:
Management of Adjunct Faculty
Hiring and Onboarding: Oversee the recruitment, hiring, and onboarding processes for adjunct personnel, ensuring a seamless integration into the academic environment. This includes coordination with the Clinical Affairs team.
Assignment and Placement: Coordinate the assignment and placement of adjunct instructors to appropriate courses, aligning their expertise with curricular needs.
Evaluation : Coordinate evaluation process of adjunct faculty, share feedback and provide support to foster their professional development.
Academic Program Coordination and Supervision
Student Handbook Updates: Collaborate with relevant stakeholders to update and maintain undergraduate and graduate handbooks, ensuring they reflect current policies and procedures.
Scheduling Team: Participate as a member of the assignment and scheduling team, contributing to the efficient allocation of teaching resources.
Coordinate textbook ordering process.
Supervision: Oversee academic support staff, providing guidance, support, and performance evaluations.
Graduate Teaching Assistants
Hiring: Manage the hiring process for graduate teaching assistants, ensuring the selection of qualified candidates.
Collaboration with Other College and University Units
Data Projects: Work closely with the Assessment and Evaluation team and ASA direct reports on various data projects, ensuring the accurate collection and analysis of academic performance data.
Hiring: Coordinate with HR to ensure completion of mandatory trainings by adjunct faculty.
Faculty visits: Serve as back up for Chief of Faculty Relations for teaching faculty interviews.
College Events and Marketing: Work as a liaison between the College Events Manager and Marketing team and the educational programs and concentrations to fulfill requests for stakeholder participation and engagement.
Consistency Across Programs: Collaborate with Nurse Anesthesiology staff to support program consistency and ensure adherence to institutional standards.
Development and Oversight of Academic Affairs Budget
Budget Planning and Allocation: Working with academic affairs leadership, ensuring that the budget is planned and allocated effectively to support the academic goals and objectives of the unit.
Monitoring and Reporting: Regularly monitor the budget to ensure that expenditures are within the allocated limits and reporting any discrepancies or issues.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a masters degree in education, or a field of study related to the academic program and one (1) year of relevant academic experience, or a bachelors degree in those same fields with a minimum of three (3) years of experience.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements:
Six years of direct experience for a masters degree.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38193
Posting Date: 11/08/2024
Posting End Date: 11/22/2024
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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