Business Office Manager-H (Administrative)

Reports to the Executive Director. Full Wage Range: 21.00 to 31.00 DOE

Manages business office systems in accordance with company procedures including completion of daily, weekly and monthly tasks and non-negotiables. Maintains accurate and up to date records of business office functions including accounts receivable (A/R), accounts payable (A/P), move-ins and census numbers, resident insurance information and financial files, bank deposits, petty cash, and mail.

Performs routine billing processes by ensuring billing is set up, billed and collected in a timely and accurately manner. Identifies, researches, and corrects billing discrepancies.

Manages collections of all receivables according to company procedures and document efforts within billing system. Partners with Executive Director and regional support to problem solve and collect on difficult accounts.

Assists with the move-in process for residents by verifying payer source and completion of move in paperwork.

Completes month end close within designated timeframe, participates in monthly A/R review and completes necessary reports as required. Ensures accounts are balanced and update to date according to state regulations and company policy.

Provides prompt, professional and courtesy customer services to residents, family members, vendors and outside representatives. Communicates with residents and/or responsible parties regarding bills and financial obligations. . Answers phone calls and directs callers to appropriate party.

Maintains personnel and resident files in accordance with all applicable laws, regulations, and company policy and procedure.

Assists in the new hire process by posting requisitions, extending offers, completing new hire paperwork, tracking credentials, and onboarding process. Responsible for payroll duties including reviewing time clock entries, entering data into the payroll system, and running reports. Processes payroll close and submits to central support.

Performs other duties as assigned.
Summary of Benefits: We are proud to offer our staff low monthly premium payments for employees and dependents will be as follows:

Medical, Dental, Vision

401(k) plan with employer match

Generous paid time off for vacation accruing at 4 hours a month, 48 FT or 40 PT annually recurring sick day hours prorated based on hire date, and 7 paid Holidays each year.

EOE/M/F/VETS/DISABLED - At Colonial Vista, it is our promise to personally touch lives every day. It is a philosophy of caring based on our core values. Excellence, Trust, Accountability, Mutual Respect, and Love. that are at the center of all that we do. We are committed to a diverse and inclusive workforce that represents all of us, coming from different experiences, cultures, backgrounds, and viewpoints. Inclusion is the way we treat one another and how we celebrate what makes us different.

PAY: 21.00-31.00 DOE