Corporate Program Associate Director (E5888) (Administrative)
Job Summary
The overall purpose of this position is to support IEEE's corporate programs, including the strategic activities of the IEEE Technology for a Sustainable Climate Matrix Organization and its corresponding programs to lend subject matter expertise and support of strategic direction. This individual will contribute to additional committees and programs as assigned that will include all aspects of program strategy and support of volunteer leadership, coordinating volunteer and staff activities to support IEEE's program. They will serve as the expert on program strategy, goal setting, and success measures. The position reports to the Director, Corporate Activities and functions largely independently as an individual contributor.
Key Responsibilities
- Program management of Technology for a Sustainable Climate Matrix Organization (TSCMO), driving with expertise on climate change efforts; with program support of Corporate Activities initiatives as needed.
- Coordinate climate change efforts among IEEE Organizational Units; work with staff and volunteer leads to ensure outreach to IEEE OUs continues, and that the database of IEEE climate change efforts is updated regularly
- Coordinate efforts for external presence, including COP; coordinate IEEE's presence at COP and work with staff and volunteer leads to identify external opportunities, with outreach as needed to industry, governmental, and non-profit organizations, for cooperative efforts
- Work closely with IT Project Manager and IT professional staff as needed on technical requirements for program innovations and content generation, including but not limited to the expert database, web presence, AskIEEE, app, newsletter, and website scraping for content. Generate ideas for technical efficiencies to maximize impact of content.
- Work closely with vendor to manage web presence, app, social, and newsletter content for program to ensure content is reflective of IEEE offerings. Ensure timely and relevant public facing content on web, app, newsletter, and social media.
- Coordinate items and reports to IEEE Board of Directors TSCMO progress; work with staff and volunteer leads to ensure Subcommittee meets all deadlines and addresses volunteer leadership feedback
- Identify additional external partners as needed, including industry, governmental, and non-profit organizations, for cooperative efforts.
- Development and maintenance of the business plans and necessary documentation as needed
- Prepare and speak to presentations to support TSCMO activities
- Integrate the work of previous Ad Hoc efforts into TSCMO to bring recommendations to the Board of Directors
- Engage with volunteers and staff on designing agendas, creating meeting presentations and materials, and drafting meeting summaries and action items for working groups under matrix organization
- Engage with internal and external subject matter expertise as needed, convening appropriate parties to meet goals and resolve issues
- Engage external contractors as needed to support matrix organization deliverables
- Outreach as appropriate with IEEE staff to coordinate matrix organization deliverables and provide expertise to meet goals and address roadblocks
- Support matrix model; maintain key governance documentation and reporting on success metrics of the model as needed
- Provide input on the resources (time, money, equipment, etc.) required to complete program deliverables
- Contribute to other departmental projects as expertise is needed.
- Bachelor's degree or equivalent experience In relevant field or equivalent experience Req
- 7-10 years Cumulative work experience in area of expertise or related Req
- 2-4 years Project management experience Req
- Work Experience
- 7-10 years related work experience required
- Project management experience; Previous management-related association experience and a track record of successful project management experience
- Must have experience with financial reports for projects
- Experience with Project Management Software (i.e. MS Project) preferred
- Skills and Requirements
- Ability to multi-task and comfortable working under tight deadlines on both individual and team-based projects.
- Proven ability to manage all related contractors ensuring that all obligations, and deadlines are met.
- Familiarity climate change efforts globally
- Ability to understand complex verbal and written user business requirements and translate those into well-written clear proposals, requirements, specifications documents & project plans.
- Available for occasional travel to events and meetings. Estimate 4-6 times per year.
- Proficiency with Microsoft Office Suite applications.
- Strong skills in working with spreadsheet analysis & databases preferred
- The individual must have excellent communication and motivational skills which will be used to enable and empower volunteer committee efforts in support of assigned projects.
- Must be able to negotiate with and manage vendors.
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under .
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
