Project Assistant (Healthcare)
Equal Opportunity Employer
The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services. Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status. This commitment applies to all aspects of the Health Federation of Philadelphia's employment practices, including recruiting, hiring, training, and promotion.
JOB SUMMARY
The Health Federation seeks a qualified, reliable, and detail-oriented individual with a background in community health, relationship-building, and project support to serve in this part-time position.
The Project Assistant will work with the Integrated Peer Models for Health (IPMH) team on a program funded by the Pennsylvania Department of Human Services. This program supports capacity-building within the North Philadelphia Health Enterprise Zone (HEZ) to benefit populations facing multiple barriers to health and well-being, including mental health and/or substance use challenges, social drivers of health, and chronic disease.
The Project Assistant will primarily work with our Peer Models for Health Learning Collaboratives, a professional development-focused community for Community Health Workers/Peer Professionals and their supervisors.
To be successful, this individual must have experience as a community health worker or peer support worker within clinical or community-based settings. They must be very organized and skilled in professional communication, able to work collaboratively, eager to learn, and willing to engage in public speaking.
JOB SPECIFICATIONS
Responsibilities/Duties
- Support learning collaborative topic selection, content planning, experiential sharing, and participant support.
- Attend, participate in, and support learning collaborative in-person and virtual sessions by keeping attendance and monitoring the chat during virtual sessions—co-facilitate learning collaborative sessions as requested.
- Manage learning collaborative session registration and evaluation processes: Create and send out registration forms, evaluations, and participation certificates, as well as timely emails to participants before and after learning collaborative sessions.
- Ensure the learning collaborative participant list is kept up-to-date and accurately tracks participation
- Interview new learning collaborative members and advisory board applicants
- Work with the Program Manager to coordinate and facilitate Learning Collaborative Advisory Board meetings
- Assist with documentation of meeting minutes and partner follow-up communications
- Contribute to program monitoring, evaluation, reporting, and improvement activities
- Attend external CHW and Peer training and regional collaboratives to stay up-to-date on relevant workforce trends
- Represent the Health Federation of Philadelphia in internal and external meetings/calls as needed
Education
- Undergraduate degree in Social Work, Public Health or other relevant study areas preferred, or equivalent background and experience levels.
Skills/Experience
- 2+ years of experience as a Community Health Worker or Peer (Certified Peer/Recovery Specialist) in clinical or community-based settings
- 1+ years experience engaged in project coordination or administrative activities
- Thorough attention to detail and organization skills are critical
- Strong written and verbal communication skills
- Outstanding interpersonal skills, with a background in interacting with diverse individuals and organizations
- Ability to quickly learn new technology and processes
- Comfortable using Microsoft Suite, Google (e-mail, calendar, Drive), and other platforms as needed
- Demonstrated ability to work independently
Work Environment: The Project Assistant will work in a 60/40 hybrid format (60% of the time in-office and 40% of the time virtual) and will report to the Health Federation of Philadelphia, 123 S. Broad Street, Suite 650, Philadelphia, PA 19109. Various meetings and training will be scheduled off-site throughout the City of Philadelphia.
Position Type and Work Schedule: Part Time, 30 hours per week (benefits eligible). Standard hours are Monday through Friday 8:30 am to 4:30 pm. The Project Assistant's specific schedule will be determined and immortalized during onboarding. Flex office schedule options available with supervisor approval.
This project is currently funded until April 2026.
Travel: Some local travel to meetings and events at various sites may be required each month. Candidate must be able to travel within Philadelphia effectively and surrounding counties via public transportation and/or in their own vehicle.
Physical Demands: This position requires someone who can transport materials and move equipment or supplies weighing up to 30 lbs.
Salary and Benefits: $20-24/hr. Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:
- Medical with vision benefits
- Dental Insurance
- Flexible spending accounts
- Life, AD&D, and long-term care insurance
- Short- and long-term disability insurance
- 403(b) Retirement Plan with a company contribution
- Paid time off including vacation, sick, personal and holiday
- Employee Assistance Program
Eligibility and participation is handled consistent with the plan documents and HFP policy.
DISCLAIMER
The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.
