Human Resources Assistant II (Employee Services) (Finance)
UTHealth Houston's Human Resources Department is looking for an HR Assistant II to support our Employee Services team and concentrate on onboarding and employee documentation. This individual will also need to be fully versed and able to assist with all aspects of the front desk of human resources if required. One of your main focuses will be working in the HR software DOCUMENTUM, which handles uploading crucial supporting documents during the hiring process. This may include educational certifications, professional organization documentation, or anything required to qualify for a role at UTHealth Houston.
This role will be on-site during training and may become hybrid at the manager's discretion. This is a full-time position that is eligible for all UTHealth Houston benefits. Whenever covering the front desk, you will need to come into the office located at 7000 Fannin or the University Center Tower.
Duties/Functions/Responsibilities
- Working in Software Applications that do applicant tracking and onboarding
- Creating/Updating checklists
- Sending employee IDs to a data team that helps create employee numbers
- Sending work authorizations
- Approving transactions that officially hire candidates to UTHealth Houston
- Manage a general email inquiry box
- Will need to update spreadsheets and reports that display the status of onboarding for each week
- Work and partner closely with recruiters and other departments as necessary
What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.
Once you join us, you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave days, both vacation and sick time - all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you'll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees' well-being is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts include entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus, there are many more!
Position Summary:
Provides administrative/technical support for one or more human resources functions.
Position Key Accountabilities:
1. Provides daily technical support to clients and/or departmental staff members in assigned areas of human resources.
2. Researches, compiles, and analyzes data for various projects and reports. May make recommendations to supervisor on Human Resources issues.
3. Processes and/or explains forms to employees and applicants.
4. Provides support to hiring managers, candidates, organizational staff, and HR colleagues in one or more of the following areas: HR information systems (applicant tracking system, HRMS); candidate recruitment/screening; employment processing; compensation administration; training administration; employee relations; and/or equal opportunity.
5. Researches and answers routine to moderately complex questions or issues in compliance with UT-Houston's policies.
6. Prepares procedures for assigned tasks.
7. Performs other duties as assigned.
Minimum Education:
High School diploma or its equivalent.
Minimum Experience:
One year of office or administrative experience is required.
Experience in Human Resources is preferred.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code ยง 51.215
