Installation Accounts Payable Administrator (Administrative)

Job Output
The IAP Admin. is responsible for assisting the Director of Installer Contracting and Administration and other department personnel in the administration of contracts, tracking contractual deadlines and distributing critical communications. In addition to managing the payroll of installers, this person will also perform clerical duties and provide telephone support. This position is remote.

Essential Duties & Responsibilities

Provides administrative support for installation administration department.
Assist with payroll and work orders processing.
Assist to prepare Certified Payroll, insurance enrollments and waivers.
Maintains comprehensive tracking of all contract documents requiring signatures and facilitates the timely collection thereof.
Communicates with installers to keep contracts in compliance.
Runs reports from the pipeline, export, edit and prepare them in Excel.
Sends packages via UPS.
Handles, organizes and keeps good records of communication via email, regular mail and phone calls.
OCIP and CCIP admin.
Performs other duties as assigned by management.

Qualifications

Ability to maintain confidentiality of all privileged information.
Team-oriented.
Outgoing personality.
High character and trustworthiness.
Strong oral and written communication skills.
Ambitious person with a sense of urgency.
Ability to meet deadlines.
Ability to communicate effectively.

Education and/or Experience

High school diploma or GED required.
Two years clerical administrative experience required.
Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
Good computer skills in MS Office Suite, especially Excel.
Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
At least 2 years' experience in contract compliance, preferably within the construction business is a plus (Waivers, Customer Controlled Insurance Program, and Certified Payroll).
Payroll processing experience is a plus.
Bilingual (Spanish) is a requirement.

AN EQUAL-OPPORTUNITY EMPLOYER

Leedo Manufacturing CO., L.P. does not discriminate on the basis of race, color, national origin, ancestry, age, religion, military and veteran status, sex, gender, gender identity, gender expression, sexual orientation, genetic information, marital status, medical condition, pregnancy, or any other legally-protected characteristic; and it will comply with all applicable state, federal, and municipal discrimination laws. No person will be denied employment solely because of a disability, provided that the person can perform the essential functions of the position for which the person has applied, either with or without reasonable accommodations.