Kings View
Administrative Specialist III (206) (Administrative)
Administrative Specialist III (206)
Porterville, CA
The Administrative Specialist III plays a key role in supporting the Program Managers for the Transitional Housing initiatives. This position involves managing schedules, attending county meetings, taking detailed notes, and facilitating efficient administrative operations to enhance program effectiveness.
How will I contribute
Provide comprehensive administrative support to Program Managers of assigned programs.Manage calendars, schedule appointments, and coordinate meetings.Prepare and organize documents, reports, and presentations as needed.Work closely with programs to process authorizations for managed care plans and verifying eligibility.Attend county meetings and other relevant gatherings to represent the assigned programs.Take detailed and accurate notes during meetings, capturing key points, decisions, and action items.Distribute meeting notes and follow up on action items to ensure timely completion.Serve as a liaison between program managers, team members, and external stakeholders.Facilitate communication by drafting emails, memos, and other correspondence.Ensure timely dissemination of information to relevant parties.Maintain organized records and files for the assigned programs.Ensure all documentation is up-to-date, accurate, and easily accessible.Assist with the preparation of reports and compliance documentation.Coordinate logistics for team activities, including travel arrangements and event planning.Facilitate the onboarding process for new employees, including orientation and initial training.Ensure all necessary documentation and credentials are completed and submitted.Coordinate with IT for the setup and distribution of hardware and other essential resources.Maintain training records and ensure all employees are up to date with required courses.Develop and maintain a comprehensive tracker for all administrative tasks, ensuring nothing is overlooked.Organize and manage project management activities, including tracking the status of ongoing projects and documenting completed tasks.Provide support in planning and executing future projects.Assist in budget tracking and expense reporting for program-related activities.Support the development and implementation of program initiatives and projects.Assist with fleet management.Conduct research to support program development and strategic planning.Develop and implement filing systems and processes for efficient information retrieval.Coordinate and oversee special events, workshops, or training sessions related to the programs.Monitor and report on program performance metrics, providing insights for improvement.Assist in the preparation of grant proposals and funding applications as needed.Perform other duties as assigned to support the overall functioning and success of the program.
What I bring
3 years of administrative experience, with at least 2 years in a similar role, preferably in a healthcare or behavioral health setting.Experience with minute-taking and meeting coordination. Knowledge of EHRS.Excellent organizational and multitasking skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to maintain confidentiality and handle sensitive information.Strong interpersonal skills and ability to work collaboratively with diverse teams. Detail-oriented and able to work independently with minimal supervision.Associate or bachelor's degree in a related field preferred. Bilingual English/Spanish both verbal and written.
The Benefits
Medical, Dental, Vision InsuranceLife and Long-Term Disability Insurance401k planVacation timeTwelve (12) Paid HolidaysEducation Reimbursement Program up to $1000 per yearReferral ProgramEmployee Assistance ProgramAn environment of like-minded people reaching for the same goalServing the underserved communityA sense of purpose
Who We Are
Since 1951, Kings View leads the community in providing behavioral health services to the underserved population. We have a strong tradition of commitment, and we focus on serving rural communities where health resources are often limited. Our people treat the community with care and compassion. We stand by our cornerstone and philosophy of valuing each persons worth, dignity and wholeness in body, mind, and spirit. Our principal core values echo throughout the organization and into our patient-focused programs. At Kings View we are dedicated to continuing our demonstration in the unparalleled commitment to wellness and recovery within each community we serve. Join us and apply today.