Office Administrator (Finance)
Overview
We are seeking a full-time Office Administrator in our Scottsdale, AZ location. In this role, you will be responsible for managing the overall office operations including enabling organizational governance, scheduling and communicating site wide activities, supporting ongoing projects and initiatives, and enhancing the collective productivity of all associates.
Essential Functions
- Greet visitors and customers, assist customers and sales vendors, and handle all mail and courier packages
- Maintain master schedule and communication of all site related activities including meetings and events
- Assist with site HR administrative duties such as assisting with onboarding and New Associate activities, identifying and coordinating various Associate training needs, and ensuring HR record keeping is complete and accurate
- Oversee building maintenance support which includes contacting local trades people as necessary
- Generate monthly financial reports and presentations,reconciliation of monthly purchasing card statements, weekly bank deposits, and provide backup assistance for Accounts Receivable activities and daily cash reconciliation
- Provide administrative support to the Director including booking travel and processing expense reports, assist with other bookkeeping requirements and act as the local liaison to the Corporate Finance, Accounting and HR departments
- Procure and replenish office supplies and break room supplies as needed.
- Take care of all event planning and execution, catering for customer visits and other event coordination for Scottsdale Associates
- High School Diploma or GED AND a minimum of 2 years administrative support experience in a professional office environment
- Demonstrated proficiency using Microsoft Word, Excel, and PowerPoint as well as QuickBooks, Jira and OneNote
- Must be detail-oriented, have superior organization and analytical skills, and have the ability to work proactively and effectively with minimal supervision
- Ability to prioritize and handle multiple tasks in a flexible, fast paced environment
- Demonstrated strong and effective verbal, written, and interpersonal communication skills
- Demonstrated dedication to providing quality customer service internally and externally
- Professional interpersonal communication skills
- A self-starter who is resourceful and a good problem solver
- Has the ability to work within budgets, timelines and make good purchasing decisions
Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age or disability.
This position is eligible for Garmin's benefit program. Details can be found here: Garmin Benefits
