Executive Administrative Assistant II, KGUN (Administrative)
KGUN, the Scripps ABC station in Tucson, AZ is hiring an Executive Administrative Assistant II. In this role you will perform advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
Tucson, Arizona is an exceptional place to live and work. Nestled between breathtaking mountain ranges, the city offers a stunning natural beauty that is unparalleled. The mild, sunny climate and low cost of living make Tucson an attractive destination for those seeking a high quality of life. The vibrant cultural scene, thriving arts community, and friendly, diverse population further enhance the appeal of this charming desert city. Whether you're drawn to the outdoor recreation, the rich cultural heritage, or the welcoming community, Tucson provides an exceptional balance of amenities and small-town charm that make it a truly great place to call home.
WHAT YOU'LL DO:
Reception duties, including greeting visitors, answering phone calls, and directing inquiries and mail to appropriate personnel while maintaining a professional and welcoming atmosphere.
Prepare complex business presentation documents and spreadsheets
Assist in special projects, perform research and maintain records
Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval
Initiate routine and non-routine correspondence and memoranda
Answer and screen phone calls, providing information for both routine and complex inquiries
Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms
Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc
Prepare and distribute minutes to meetings
Establish and maintain a variety of files and records
May be required to take and transcribe dictation and to take shorthand
Perform other duties as may be assigned
WHAT YOU'LL NEED:
High school diploma or equivalent required
Specialized training/certification may be required
Generally, 2+ years of experience in area of responsibility
WHAT YOU'LL BRING:
Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint
Advanced knowledge of general office practice and business etiquette
Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision
Above average knowledge of business correspondence composition
Accurate and efficient typing skills
Possess advanced interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and outside clients
Possess above average organizational skills including attention to detail and follow through
Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
Be able to work overtime as needed, often with little notice
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At Scripps, we are committed to a culture that reflects the audiences and communities we serve. We are intentional about creating an environment where employees, our audiences and other stakeholders feel valued and inspired to reach their full potential and create connections. To successfully deliver on this commitment, we must understand and reflect the values and perspectives those around us embody. That process begins by looking inward to build and celebrate a respectful workplace where everyone feels a sense of belonging and connection. By continuing to cultivate an environment where all employees have a fair chance to succeed, are included, valued, and seen, we will strengthen the connections that drive positive business impact and align with our core purpose.
ABOUT SCRIPPS:
The E.W. Scripps Company (NASDAQ: SSP) is a diversified media company focused on creating a better-informed world. As one of the nation's largest local TV broadcasters, Scripps serves communities with quality, objective local journalism and operates a portfolio of more than 60 stations in 40+ markets. Scripps reaches households across the U.S. with national news outlets Scripps News and Court TV and popular entertainment brands ION, Bounce, Defy TV, Grit, ION Mystery and Laff. Scripps is the nation's largest holder of broadcast spectrum. Scripps is the longtime steward of the Scripps National Spelling Bee. Founded in 1878, Scripps' long-time motto is: “Give light and the people will find their own way.”
As an equal employment opportunity employer, The E.W. Scripps Company and its affiliates do not discriminate in its employment decisions on the basis of race, sex, sexual orientation, transgender status, gender, color, religion, age, genetic information, medical condition, disability, marital status, citizenship or national origin, and military membership or veteran status, or on any other basis which would be in violation of any applicable federal, state or local law. Furthermore, the company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship for the company.
