Receptionist - PT Temporary (Finance)
RESPONSIBILITES
• Provide administrative services to a team of professionals
• Support client activities, especially in engagement assignments requiring logistics and event planning.
• Possess excellent communication, planning, and organizational skills to support leadership and project managers.
• Anticipate the needs of department leads and managers proactively.
• Coordinate multiple schedules, projects, and deliverables; manage databases for financial accounting and business development systems.
• Assist with editing, printing, and assembling reports, presentations, and marketing materials.
• Attend meetings, take detailed notes, and prepare meeting minutes for review and distribution.
• Coordinate travel arrangements for staff.
• Manage multiple calendars and meetings.
• Assist with budget management and other financial matters.
• Coordinate projects involving all levels of internal management and staff.
• Prepare and manage expense reporting for project managers and above.
• Organize staff engagement events, including evening and weekend events.
• Lead logistics for public-facing events and interact with stakeholders.
• Support team-building and social events within the organization.
• Assist in managing the office executive's calendar.
• Procure materials and supplies for the organization.
PROFESSIONAL REQUIREMENTS
• High School diploma with 5+ years of related work experience; higher education is a plus.
• Proficiency with Microsoft Office Suite; experience with enterprise financial systems like Oracle is a plus.
• Database management experience required.
• Excellent communication skills for internal associates and external clients.
• Experience in general office support, including organization, filing, and document library maintenance.
• Professional maturity and dependability.
• Excellent English language skills, written and verbal.
• Document control experience is a plus.
COMPENSATION
The approximate compensation range for this position is $19.06 - $28.01 per hour. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.
Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.
We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.
We Make a Difference.
Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.
EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.
*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.The Receptionist will provide comprehensive administrative support to a cross-discipline team in a busy office environment. This role involves internal operational assistance and client support, particularly in logistics and event planning
