Program Assistant (Adult Education Assistant) (Finance)
POSITION TITLE: Program Assistant (Adult Education Assistant) (Hourly)
REQUISITION #: req7994
DEPARTMENT: Cultural Services
LOCATION: GARDENS ON SPRING CREEK
BENEFIT CATEGORY: Variable Hourly View Classifications & Benefits
EMPLOYMENT TYPE: Fluctuating Hourly
HOURLY RATE: $18.00 - 20.00 per hour (based on relevant experience)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 2/19/2025.
The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure
Summary: The Adult Programs Assistant works with the Education Lead Specialist to coordinate adult education programs at The Gardens on Spring Creek. This includes staying up to date on emerging trends in horticulture, urban homesteading, wellness and adult garden learning, scheduling programming, communicating with program participants and instructors, in person and hybrid day-of program, small event coordination and assisting in the development of new educational opportunities. Working most Saturdays and some evenings is required. This is a part-time position with opportunities for some hybrid work.
Background Information: The Gardens on Spring Creek is the community botanic garden of Fort Collins. The mission of The Gardens is to enrich the lives of people and foster environmental stewardship through horticulture. The facility includes a Visitor's Center and 12 acres of gardens. A detailed description of the Gardens on Spring Creek and its programs can be found at www.fcgov.com/gardens.
This is a new position for the organization.
Essential Duties and Responsibilities: The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive:
- Coordinate day-off set-up and logistics for all classes including regular Saturday classes and some evening programming.
- Assist with scheduling and recruiting adult instructors with a commitment to quality, mission and diversity.
- Research and stay up to date on emerging trends in horticulture, urban homesteading, wellness and other garden learning.
- Create new and fun adult learning opportunities.
- Establish partnerships with community organizations.
- Set-up, run and trouble shoot hybrid meetings using cameras, computers and MS Teams.
- Work closely with administration and guest service staff to ensure a positive guest experience.
- Work with marketing to ensure programs are advertised on web, social and newsletters.
- Create a sense of community and belonging through inclusive communication with program participants and adult class instructors via email and in person.
- Orient and train volunteers assisting with adult programming.
- Work in Altru database to reserve spaces, schedule and edit programs.
- Help maintain accurate rosters and registrant information in database.
- Sell, refund and reschedule participants.
- Monitor and manipulate education spreadsheets, troubleshooting challenges.
City Competencies
- Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
- Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
- A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
- A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
Required Knowledge, Skills and Abilities: The requirements listed below are representative of the knowledge, skills and abilities required to perform the necessary functions of this position.
- Decisive and personable individual with the ability to handle challenging situations with calm and kindness while affirming institutional policies and procedures.
- Demonstrated ability to perform exceptional customer service; enjoys working with people; has a "customer first" approach.
- Excellent interpersonal skills when interacting with a diverse public including age, race and disabilities.
- Excellent oral and written communication skills for internal and external customers
- Demonstrates critical thinking skills.
- Organized and detail oriented.
- Ability to prioritize work effectively.
- Confidence working in database system and MS Office Suite (Teams, Outlook and Excel in particular)
- Comfortable troubleshooting moderately complicated computer issues.
- Works independently and proactively.
- Works well as part of a team and individually.
- Anticipate program needs.
Required Education and Experience
Minimum: High School Diploma or GED and or functionally related licenses or certificates High school diploma or general education degree (GED)
Experience: Minimum of two-year related administrative/program coordination experience; or equivalent combination of education and experience.
Certifications/Licenses/Specialized Training
- N/A
Reasoning Ability: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical demands: The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. Specific vision abilities required by this job include close vision.
Strength and stamina enough to set/strike rooms, move and bend, twist, stoop and reach above head in the performance of set-up.
Work Environment: The employee works in a typical office environment and can be done hybrid between the office and home. Employee will be asked to work variable hours including Saturdays, early morning, afternoon, evening, and late evening shifts, both during the week, weekends, and some holidays. Employees will be asked to work alone or as an unsupervised team. The noise level in the work environment is usually moderate.
The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.
Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.
The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.
POST OFFER BACKGROUND CHECK REQUIRED.
Note: Some information in your application may be public information under the Colorado Open Records Act.Summary: The Adult Programs Assistant works with the Education Lead Specialist to coordinate adult education programs at The Gardens on Spring Creek. This includes staying up to date on emerging trends in horticulture, urban homesteading, wellness and adult garden learning, scheduling programming, communicating with program participants and instructors, in person and hybrid day-of program, small event coordination and assisting in the development of new educational opportunities. Working most Saturdays and some evenings is required. This is a part-time position with opportunities for some hybrid work.
Background Information: The Gardens on Spring Creek is the community botanic garden of Fort Collins. The mission of The Gardens is to enrich the lives of people and foster environmental stewardship through horticulture. The facility includes a Visitor's Center and 12 acres of gardens. A detailed description of the Gardens on Spring Creek and its programs can be found at www.fcgov.com/gardens.
This is a new position for the organization.
Essential Duties and Responsibilities: The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive:
Coordinate day-off set-up and logistics for all classes including regular Saturday classes and some evening programming. Assist with scheduling and recruiting adult instructors with a commitment to quality, mission and diversity. Research and stay up to date on emerging trends in horticulture, urban homesteading, wellness and other garden learning. Create new and fun adult learning opportunities. Establish partnerships with community organizations. Set-up, run and trouble shoot hybrid meetings using cameras, computers and MS Teams. Work closely with administration and guest service staff to ensure a positive guest experience. Work with marketing to ensure programs are advertised on web, social and newsletters. Create a sense of community and belonging through inclusive communication with program participants and adult class instructors via email and in person. Orient and train volunteers assisting with adult programming. Work in Altru database to reserve spaces, schedule and edit programs. Help maintain accurate rosters and registrant information in database. Sell, refund and reschedule participants. Monitor and manipulate education spreadsheets, troubleshooting challenges.
