Admin Support Coordinator (Project Management)

The Office of Enterprise Risk Management is seeking an Admin Support Coordinator to support its Norman office.

Essential Duties:

• Oversees and provides professional administrative support, financial management and budget planning for the department. 
• Performs administrative support-oriented job duties such as file maintenance, preparing letters and reports, scheduling meetings, proofreading documents, and maintaining office supply inventory.
• Oversees initial communication with University departments and outside parties, including in person, by phone, and central email inbox, and directs to appropriate staff as needed.
• Supports work for active claims, youth programs and travel registration as directed.
• Sends initial ERM emails to employees registered in the International Travel Registry.
• Processes new hire and termination paperwork. Maintains personnel files and updates the incoming and outgoing employee information.
• Oversees records maintenance, to include but not limited to inventory, personnel, and office files.
• Submits all paper PAF, EPAF, EDR, travel, and PET's.
• Update time supervisor approver in PeopleSoft, assign required trainings, and run reports.
• Manages approval process for payroll, leave accounting/reporting, and other financial matters.
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics.
• Coordinates and executes department events.
• May maintain budget administration, account reconciliation, and Pcard management.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
• Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: High School Diploma or GED, AND:

• 12 months office, clerical or administrative experience.

Skills:

• Working knowledge of office procedures.
• Working knowledge of accounting processes.
• Ability to use a computer and calculator.
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills.
• Ability to work as a team member.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented.
• Ability to multitask, be organized, and self-motivated.
• Ability to communicate verbally and in writing. 
• Basic math skills.

Advertised Physical Requirements:

• Sit for prolonged periods. Use of a computer. Manual dexterity. Communicate effectively. Engage in repetitive motion.
• Standard Office Environment

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.