Executive Assistant (Finance)
Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum.
We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.
Edelman is seeking an experienced and highly motivated Executive Assistant to support senior leadership within our organization. This is not your typical administrative role-the Executive Assistant is a strategic partner, communicator, and integrator who enables our executives to focus on the work that matters most.
This position plays a pivotal role in streamlining operations, anticipating business needs, and enabling seamless execution across a fast-moving environment. The ideal candidate will bring a proactive mindset, strong emotional intelligence, exceptional organization and communications skills, and the confidence to act as a trusted liaison internally and externally.
If you thrive under pressure, pride yourself on anticipating what comes next, and enjoy building order from complexity, we'd love to hear from you.
Who You Are
You're a confident and agile problem-solver with a service mindset and a passion for efficiency. You understand the balance of managing both strategic priorities and day-to-day needs for senior leaders. You're detail-oriented without losing sight of the big picture and can build strong relationships with stakeholders across all levels of the organization. Most of all, you're calm under pressure, adaptable, and trustworthy-someone others naturally rely on.
What You'll Do:
- Manage complex calendars, coordinate meetings, appointments, and handle detailed domestic and international travel arrangements, including preparation of itineraries and logistics portfolios
- Prepare, edit, and polish documents, presentations, and reports to ensure accuracy and clarity
- Plan and coordinate both in-house and off-site meetings or events, including room bookings, catering, guest logistics, and AV support
- Serve as a gatekeeper for communications, triaging emails and requests to ensure prioritization and timely responses
- Handle highly sensitive and confidential information with professionalism and discretion
- Act as a liaison across internal departments and external stakeholders to facilitate communication and align on project timelines
- Manage and track expense reports, invoicing, and timekeeping processes on behalf of executives
- Support executive participation in staff or leadership meetings, including capturing follow-ups or next steps as needed
- Lead or support ad hoc special projects, identifying opportunities to enhance efficiency and executive productivity
Basic Qualifications:
- A minimum of 5 years of experience supporting senior executives in an administrative or executive assistant capacity
- Bachelor's degree or equivalent work experience
Preferred Qualifications:
- Exceptional written, verbal, and interpersonal communication skills
- Strong ability to manage multiple priorities and shifting deadlines in a fast-paced, high-volume environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with expense and travel systems is a plus
- Demonstrated ability to act with integrity and maintain confidentiality in all matters
- Solutions-oriented thinker with a proactive mindset and sound judgment
- Composure and confidence in high-stakes environments, with the ability to adapt to dynamic priorities
$60,000 - $92,000 a year
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An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH's total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.
Edelman offers a wide range of benefits: medical and dental insurance, vision, 401K, life insurance, disability insurance, paid time off, travel assistance and wellness programing.
Edelman is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.
