Division Coordinator (Finance)

Primary Function-

Assists Nemours leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility, the overall organization's mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include maintenance of budget records; setting up meetings including meeting agendas; preparation of correspondence reflecting the wishes of the department and knowledge of the functions. May be assigned special projects.

Essential Functions-

Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:

• Building templates in the EPIC system and submitting to the enterprise templating team
• Complete and submit call schedules for all providers within assigned divisions
• Submit clinic cancellations, both planned and unplanned
• Coordinate surgical schedules with outlook schedules

Manage administrative leader's schedules with consideration to priorities and time efficiency.

Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line

Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers

Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.

Qualifications-

High School Diploma Required. Associates Degree preferred.

At least 1 year relevant experience