Sports & Events Coordinator (Finance)

This position is, "Open until filled."
POSITION TITLE: Sports/Events Coordinator
CLASSIFICATION: Non-Exempt
DEPARTMENT: Tamaya Wellness Center (TWC)
SUPERVISOR: Sports and Event Program Manager
GRADE: NE4

Position Summary:
The Sports/Events Coordinator will coordinate special events and sports activities. This position is responsible for marketing and promotion of events and sports activities. Must be available to work night shifts and weekends. Maintains confidentiality of all privileged information. This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:
Assist with public relations duties such as preparing and distributing flyers, press releases and brochures, etc. as needed.
Review team rosters, league schedules, tournaments etc. as needed.
Assist with preparation and administering of individual program or facility budgets as needed and appropriate; monitor expenditures for any and all events, activities, and requests.
Assist in the development of new classes, new special events, the implementation of new activities and programs and coordinate with the recreation programs for facility usage.
Assist the Wellness Program group exercise classes as needed.
Coordinate after recreational activities to include off-site field trips.
Coordinate and supervise staff on weeknights, weekends, and holidays as needed.
Establish and maintain effective working relationships with co-workers, the public, and other departments, and agencies.
Follow written and oral instructions.
Communicate effectively, verbally and in writing.
Direct the work of others as needed.
Provide leadership and oversight for various events and activities.
Build and maintain a consistent positive rapport with staff, the community, and all users of the Facility.
Evaluate event and/or activity effectiveness and prepare reports as required.
Maintain accurate books and records on all events and activities that take place and all fees collected.
Coordinate with department staff and volunteers to determine technical or other special requirements for any planned events and/or activities; determine resources available; coordinate the acquisition of any additional required resources as needed.
Perform other duties as assigned.

Minimum Qualifications:
Associate degree or equivalent from an accredited college or university with major course work in recreation services or a related field, or 2 years experience in community event and program management and coordination experience. Must have or be able to obtain certification in First Aid and CPR, within the first 90 days. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation including a motor vehicle check. Must possess and maintain a valid New Mexico drivers license and be insurable under the Pueblos insurance.

Knowledge, Skills, Abilities, and Certifications:
Knowledge of principles and practices of scheduling events and activities.
Knowledge of recreation and sports leagues and safety compliance.
Knowledge of philosophy, methods, and techniques used in organized events and activities.
Knowledge of traditional forms of government.
Ability to coordinate the work of lower-level staff.
Ability to communicate clearly and accurately, orally and in written format.
Ability to prepare reports, and present facts and information.
Ability to maintain strict confidentiality, and to communicate and enforce policies.
Ability to address problems and concerns.
Ability to establish and maintain effective working relationships with Tribal Officials, Tribal staff, managers, co-workers, and the public.
Ability to exhibit confidence in judgement and decision making.
Skills in event, activity and sports leadership.
Skill in operating all Microsoft Office programs, with specific knowledge in spreadsheets (Excel) and databases (Access).
Knowledge of the operation of various pieces of office equipment (copy machines, fax machines, phones, calculators, etc.).
Knowledge of safety standards and practices.
Knowledge of standard program evaluation methods and report writing procedures
Ability to remain calm in difficult situations and respond quickly to emergencies.
Contributes to a team effort and accomplishes related results as required.

Physical Demands:
While performing the duties of this job, the employee regularly is required to stand; sit; use hands and fingers to handle or feel; and talk or hear. The employee frequently is required to be outdoors for long periods of time, they are also required to walk; and reach with hands and arms. The employee occasionally is required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Work may require the use of computers with exposure to video display terminals, the need to work in front of a computer terminal for extended periods of time and some repetitive motion associated with data entry and the use of a computer mouse. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.

Work Environment:
Work is performed in a variety of settings from office to outdoor environments and may include exposure to inclement weather. Noise levels range from moderate to loud. Evening and/or weekend work may be required. There is frequent interaction with children, the public and employees.