Accounting Clerk (Administrative)

Job Summary:

The Accounting Clerk is responsible for all areas relating to accounting functions and financial reporting. This position will be responsible for daily, weekly and monthly accounting tasks and activities. This position must meet tight deadlines and a multitude of accounting activities including general ledger preparation and financial reporting.

Job Duties:

• Assist in day-to-day accounting needs including processing accounts payable and receivable.
• Complete and process monthly customer invoices per contractual requirement(s).
• Prepare, distribute and follow-up as necessary on client and partner invoices.
• Prepare and process wire transfer requests.
• Receive, organize and process credit card and check payment requests.
• Enter vendor statements, match to payment in QuickBooks and code to expense accounts.
• Set up payment terms with new vendors.
• Receive financial requests regularly from account team to be completed quickly.
• Reconciles bank statements by comparing statements with general ledger.
• Assist in monthly credit card reconciliation review and approval process.
• Provide input and use technology solutions in producing efficiencies on bookkeeping procedures.
• Assist in maintaining accurate ledgers for company and customer jobs.
• Performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
• Maintaining a process database, ensuring that records are complete and current.
• Recording information, processing, and filing forms.
• Preparing checks, deposits, budgets, and financial reports.
• Updating ledgers, researching and resolving discrepancies.
• Maintains payroll information by collecting, calculating, and entering data.
• Resolves payroll discrepancies by collecting and analyzing information.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Assist HR Department with administrative duties and maintaining employee files and records within Paycom and HR server.
• Abiding by all company procedures and accounting principles.
• Responding appropriately to vendor, client, and internal requests.
• Ensuring Accounting Department runs smoothly and efficiently.
• All other duties as assigned.

Required Experience and Qualifications:

• Associate Degree in Accounting required (Bachelors Degree in Accounting or related experience preferred).
• Proven knowledge of MS Office and QuickBooks (or comparable software).
• Exceptional organization and time management skills.
• Ability to meet all assigned deadlines.
• Ethical behavior when dealing with sensitive financial information.
• High level of accuracy and efficiency.
• Exceptional verbal and written communication skills.
• Courteous, professional manner, strong customer service skills.
• Attention to detail.
• Willingness to comply with all company, local, state, and federal financial regulations.
• Be able to pass a background check and screening requirements as required by contract and company standards.

• Associate Degree in Accounting required (Bachelor's Degree in Accounting or related experience preferred).
• Proven knowledge of MS Office and QuickBooks (or comparable software).
• Exceptional organization and time management skills.
• Ability to meet all assigned deadlines.
• Ethical behavior when dealing with sensitive financial information.
• High level of accuracy and efficiency.
• Exceptional verbal and written communication skills.
• Courteous, professional manner, strong customer service skills.
• Attention to detail.
• Willingness to comply with all company, local, state, and federal financial regulations.
• Be able to pass a background check and screening requirements as required by contract and company standards.

This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The employee may be requested to perform other job-related tasks and responsibilities than those stated above.

About the Company:

Since 2001 our company has been providing its customers with the unique opportunity to employ a social enterprise that provides cleaning and ground maintenance services, as well as other meaningful job opportunities. Our company aims to provide opportunities to people with disabilities in order to assist them in overcoming barriers that limit their potential. With a vision to continue to be a respected employer of people with disabilities and “vendor of choice” in the markets we serve by cultivating an exceptional service-driven company that is committed to excellence and quality. Our values are to act with integrity at all times; to know our responsibilities as leaders; to create an environment where all associates are valued and respected; and to make ethical decisions while acting responsibly, ethically, and compliantly.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.